April 24, 2015

The Office of the CFO and Campus Shared Services continue efforts to improve the campus' processes for travel and entertainment (T&E). Our goal is to make your T&E experience easier so you can focus your time on more important work that supports UC Berkeley's mission.

We heard you.

You want to charge airfare directly to the university so you don't pay out of pocket.
The process to charge business-related airfare directly to the university can be challenging. To help, we now provide clarified, step-by-step instructions in the Direct Bill ID (DBID) system. (link is external)The instructions walk you through how to create a DBID and use it as your payment method when booking airfare through Connexxus(link is external). You can find additional information and helpful tips about using a DBID on the DBID webpage.(link is external)

You want to save the university money when you travel.
It's important to you to be good stewards of the university's resources, which means finding the best rates when you travel. Did you know when you book through Connexxus (link is external)you can get these negotiated travel rates?

  • United Airlines and partners (Air Canada, Nippon Airways, Lufthansa, etc.):  2% discount on domestic and up to 25% discount on international travel.
  • Southwest:  5%-8% discount on domestic travel, including "Wanna Get Away," plus 250 extra Rapid Rewards points per one-way trip.
  • American Airlines and partners (Japan Airlines, British Airways, etc.):  up to 15% discount on domestic and up to 55% discount on international travel.
  • You'll find even more discount options on the Connexxus website.

You want to book flights using your preferred search engine and still take advantage of UC travel rates.
When booking airfare with your personal credit card, try using Find It to search, book, and save money using websites you're already familiar with like Kayak, Expedia, United, etc. The Find It plug-in is easy to set up and use. Get instructions on how to use it on the Find It webpage.(link is external)

Thank you for your feedback!
Thank you for your positive response to last month's updates on policy and process clarifications.  We received comments such as "this is a wonderful improvement!" and "this project puts the customer first." Many people also requested a review of international travel guidelines, so that work is underway and we'll provide an update in next month's email. Please continue to provide feedback and ask questions via travel@berkeley.edu. Your input is critical to making the T&E experience better.

Please be sure to sign up for Travel and Entertainment email updates to stay informed about future policy and process simplifications related to booking, lodging, international travel, entertainment, and more.

Thank you,
Rosemarie Rae, Associate Vice Chancellor of Finance & Chief Financial Officer
Peggy Huston, Chief Operating Officer of Campus Shared Services