Increase in meal rates for business travel and entertainment

September 20, 2022

Colleagues.

The maximum per person amounts for the reimbursement of travel and entertainment meal expenses have been revised for fiscal year 2022-2023. Business and Finance Bulletin G-28, Travel Regulations (Travel Policy) defines the Meal and Incidental Expenses (M&IE) Reimbursement Cap as the maximum amount authorized for the daily meal and incidental expenses established by the university.

The maximum Meals and Incidental Expenses (M&IE) rate for the Fiscal Year 2022-2023 has been increased from $62 to $79 and is based on the highest per diem rate available for all UC locations as published by the US General Services Administration for FY23.

This is for all business travel of fewer than 30 days in the continental United States, which includes the 48 contiguous states and the District of Columbia.

The revised business meeting and entertainment rates are available on the Maximum Meal Expenses page of the Controller’s Office website. As a reminder, these amounts include the cost of food and beverages, labor, sales tax, service, and delivery charges except for the donor and recruitment-related events hosted by the President and Chancellors. The cost of room rental, room set-up fees, media rental, decorations, etc., are not included in the per-person costs.

Expenses already reimbursed for FY23 are subject to the rate that was published when they were incurred.

The Travel and Entertainment reimbursement systems have already been updated to reflect the new rates. Visit the key points of travel policy and key points of entertainment policy pages for more information.

Thank you,

Michael Riley
Associate Vice Chancellor and Controller
Office of the Vice Chancellor of Finance