Reimbursement of Entertainment Expenses While on Travel Status

When on a business trip, the occasion may call for you to entertain (i.e., incur expenses for meals or light refreshments for others) for the business purpose of promoting goodwill, donor cultivation, or similar social or recreational activities in support of the university’s mission.

In situations when a university traveler is hosting others at a business-related activity and a meal is being served, you may be reimbursed for the cost of the meal up to the per-person limits noted below. 

For meals that are not associated with an entertainment event, different limits apply.  When traveling within the United States, the maximum daily total for all meal costs is $62 (excluding entertainment meals). The maximum daily limits for meals when traveling abroad vary by location and are based on the U.S. State Department's rates.

Business Related Entertainment Meal Per-person Limit
Breakfast $27.00
Lunch/Brunch $47.00
Dinner $81.00
Light Refreshments $19.00