Make lodging reservations through Connexxus to get UC contracted rates and benefits at preferred providers, including Airbnb, Club Quarters and brands operated by Marriott and Wyndham. See the “Book Online” and "Why Connexxus” menus in the Connexxus portal for details.
Expense reimbursements for lodging in the United States are for the actual amount up to $275 per night before taxes and mandatory hotel fees. The expense must be supported by original itemized receipts, regardless of the amounts incurred, and must be reasonable for the locality of travel. A traveler who is required to attend a conference where the prearranged conference lodging rate exceeds the $275 per night maximum may stay at the conference hotel without exceptional approval as long as an explanation and documentation are provided with the reimbursement request. In all other circumstances where the nightly rate exceeds $275 before taxes and mandatory fees, exceptional approval is required.
For international or offshore U.S. travel, the maximum amount that may be reimbursed for lodging varies by location and is based on the U.S. State Department’s ‘per diem’ daily rate. Anything exceeding the per diem daily rate will require a detailed receipt and justification for exceeding the limit. Travelers should be mindful of this daily limit when making travel arrangements.
How do you pay?
You must use a personal credit card or a US Bank Corporate Travel Card to pay for your lodging. You can only get reimbursed after the trip. Check out the Report Expenses page to read more about how to submit your expense report.
Get ready for reimbursement:
- Make sure your lodging bill and receipt show the payment method and that all charges are paid in full
- The following expenses may be on your bill, but are claimed on your expense report in another category:
- Internet, business center, and telephone are miscellaneous expenses
- Hotel parking is a miscellaneous expense
- Room service is reported as a meal
- Tips (e.g., housekeeping, concierge) are reported as incidentals
- The following expenses are considered personal use and are not eligible for reimbursement:
- Mini-bar / honor bar / in-room hospitality
- In-room movies and entertainment
- Spa treatments or gym membership fees
- Smoking penalties and damages to property
- If you purchased a hospitality gift, a receipt is required for gifts costing $25 or more.