Corporate Travel Card

The US Bank Visa Charge Card

The university sponsored US Bank Corporate Travel Card provides UC Berkeley employees with a charge card designed to meet the needs of business travelers.

Benfits

  • Worldwide acceptance
  • Cash advance availability through ATMs
  • Online account access
  • 24-hour traveler support at 800 344 5696

Applying for and using a Corporate Travel Card is entirely optional.

Cardholders Need to Know

  • The charge card is intended only for business-related purchases while on official university travel
    • The card must never be used to pay for any personal purchases
  • The charge card may be used to make purchases for business travel services such as airfare, car rental, or hotel reservations
    • The card may also be used to pay for conference registration
    • While on travel status, transactions for meals and for business related expenses (for example: copy services, internet access) and business-related entertainment (for example: taking a donor to dinner) are acceptable
  • Expenses charged to the card must be claimed on a Travel Reimbursement Request form
    • The reimbursement will be issued to the traveler
  • Payment to US Bank is the responsibility of the cardholder and is due within 30 days of the billing cycle cut-off, whether or not the trip is completed or the cardholder has received reimbursement
  • There is no application fee or annual account fee
  • The cardholder is responsible for any late fees (2.5%) or other penalties assessed on a past due account
  • Late payment may affect the cardholder’s personal credit rating
  • Late payments reflect negatively on the overall campus program
    • To address delinquent accounts, the cardholder’s supervisor or departmental business officer may be notified
  • If a purchase is made in a foreign currency, a 2% conversion fee will be assessed
    • This currency exchange fee is reimbursable.
  • Expenses charged to the charge card should be only for the cardholder
    • Expenses for group travel or traveling companions should not be paid with this card
    • A different card type is available for travel of study groups

Applying for a US Bank Corporate Travel Card

1. Complete an Application

  • Download the UC Berkeley US Bank Visa Charge Card application (PDF)
  • Complete the application
    • The billing address should be your home address unless a departmental assistant will be responsible for reconciling the charges
  • Review the terms and conditions listed on the form
  • Sign and date the form to indicate your agreement
  • Obtain the required authorizing signature from your manager or department head

2. Return the Application to the Accounts Payable Office

  • Mail the application to:
    • Accounts Payable
      2195 Hearst St., Room 101B MC 1100
      Berkeley, CA 94720-1100
  • Or fax the application to:
    • 510 642 8346

The traveler will receive the card in approximately 15 business days from the date the application is received in the UC Berkeley Accounts Payable Office. The personal identification number (PIN) for ATM transactions will be received within 10 working days after the card.

3. Register Your New US Bank Corporate Card

The US Bank Access Online self-registration system allows you to create your own User ID and Password.

Instructions

  • Go to the US Bank Access Online web site and click the Register Online link
  • Enter "UOFCA" when asked to enter your company short name
  • The ZIP/Postal Code must exactly match the 5 digit ZIP code that is on your billing statement, or you will receive an error message
  • If using a Foreign ZIP code, place 00002 in ZIP code area
  • Phone and Fax number format:
    • No dashes, hyphens, parenthesis, or spaces (for example: 6121234567)
  • User ID's must be 7 to 12 characters in length and can be alpha and/or numeric
    • User ID's must also be unique
      • Try to think of a distinctive ID (for example: if your name is John F Smith try the User ID jofsmith3)
  • Passwords must be 8 to 20 characters in length, with at least one alpha and one numeric character
  • User Verification is used to authenticate your account if you forget your User ID or Password
  • When establishing your profile, you must click 'Additional Account' to enter more than one card
  • Important: Do not click 'Continue' until you are finished entering all cards you wish to register
  • When entering information in self-registration, if any of the entered information is not valid, the system will return an error message
    • You have three attempts to correct the information
    • If all three attempts fail, the account with incorrect information will be locked out from self-registration
      • You will need to contact US Bank Technical Support at 877 887 9260 to unlock your account

Paying Your US Bank Corporate Travel Card Account

It is important that your card account is paid by the due date. Payments may be made through the Access Online web site. If paying by check, mail to:

  • US Bank Corporate Travel Card Program
    P.O. Box 790428
    St. Louis, MO 63179-0428

For assistance with your account, please contact US Bank Customer Service at 800 344 5696. Please refere to the US Bank Corporate Travel Card website for more information.

Canceling a US Bank Corporate Travel Card

To cancel a US Bank Corporate Travel Card, send your request to cancel via email to travel@berkeley.edu and indicate:

  • Employee name
  • Date of cancellation (if applicable)

The US Bank Corporate Travel Card should be cancelled immediately if an employee separates from employment with the university. The employee should be reminded to pay their account balance in full.

Resources

US Bank Access Online

ATM Locator for US Bank Visa

Foreign currency converter (oanda.com)