Charging Airfare to the University
Business Travel
For business travel, you can charge the airfare directly to the university by setting up a Direct Bill ID (DBID). Currently, the cost of your plane ticket is the only travel expense you can charge directly to the university.
Mixing Business Travel with Personal Travel
Arriving Earlier and/or Staying Longer
If the personal time simply involves arriving earlier and/or staying longer at the destination at which the business travel occurred, then you can still use Direct Bill to pay for the flight.
Additional Locations
If the travel includes flights to additional locations that are strictly for personal purposes, then the airline ticket cannot be purchased using Direct Bill and you must pay out of pocket and seek reimbursement for only the flights to and from business locations after the completion of travel.
Setting up a Direct Bill ID (DBID)
- When you create a Direct Bill ID (DBID), you will need to provide a valid chartstring for the following:
- Expense
- Traveler’s name
- Travel destination
- Anticipated travel dates
- If your department or funding source requires pre-approval, please obtain that authorization prior to creating a DBID
- To use the DBID, you must purchase airfare through one of the university’s two contracted ConnexUC travel agencies:
- UC Travel Center
- BCD Travel
- You can only use a DBID once
- You will need to create a new DBID for each airfare purchase