Connexxus provides several options for making travel arrangements. You can:
- Book online through a travel agency or Southwest SWABIZ
- Work directly with a travel agent over the telephone
- Use your favorite search engine (i.e., Kayak, Hipmunk, etc.) and still get UC’s preferential pricing
- Pay with your personal credit card or charge airfare directly to the university with a Direct Bill ID number
If you’re mixing personal and business travel, you can’t directly charge the cost of your flight to the university but you can still book through Connexxus to get the best rates.
If you prefer to use an industry search engine (i.e., Expedia, Kayak, Hipmunk) or an airline site (i.e., United.com) and still benefit from UC’s contract pricing, try using ‘Find It’ through the Short’s Travel agency to search for and book a flight.
If your trip is only for business, you can charge the airfare directly to the university by setting up a Direct Bill ID (DBID). The cost of your plane ticket is the only expense you can charge directly to the university. When asked by BCD Travel or the UC Travel Center, either online or when speaking with an agent, what form of payment you are using, simply give them the DBID number you created for this trip. If you pay out of pocket, you will be reimbursed after the trip is over.
To set up a Direct Bill ID
- Access to the Direct Bill Travel site is restricted to staff and faculty in selected job titles.
- When you create a DBID, you will need to provide a valid chartstring for the expense, the traveler’s name, the travel destination and the anticipated travel dates.
- If your department or funding source requires pre-approval, you should obtain that authorization prior to creating a DBID.
- To use the DBID, you must purchase airfare through one of the university’s two contracted Connexxus travel agencies, BCD Travel or UC Travel Center.
- You can only use a DBID once. You will need to create a new one for each airfare purchase.
- You must file a travel expense report within 45 days of the conclusion of the trip, even if no further payment or reimbursement is due.
- See FAQ