Travel Policies

Expectations

  • The traveler will incur and report actual travel expenses in a responsible and ethical manner
  • The traveler will make choices that demonstrate good stewardship of university resources
    • Spending decisions will not be extravagant or lavish
  • Travel expenses must be considered ordinary and necessary to accomplish the official business purpose of the trip
  • Travel expenses considered by the IRS to be taxable income to the traveler will not be reimbursed (limited exceptions may apply)
  • Transportation expenses will generally be reimbursed based on the most economical and commonly used mode of conveyance taking the most direct route, unless otherwise justified
  • Travel expenses will be reviewed and approved or denied in accordance with university policy and campus business practices