Travel Policy in a Nutshell

Expectations:

  • The traveler will incur and report actual travel expenses in a responsible and ethical manner.
  • The traveler will make choices that demonstrate good stewardship of university resources; spending decisions will not be extravagant or lavish.
  • Travel expenses must be considered ordinary and necessary to accomplish the official business purpose of the trip.
  • Travel expenses considered by the IRS to be taxable income to the traveler will not be reimbursed (limited exceptions may apply); refer to IRS Publication 463 (link is external)
  • Transportation expenses will generally be reimbursed based on the most economical and commonly used mode of conveyance taking the most direct route, unless otherwise justified.
  • Travel expenses will be reviewed and approved/denied in accordance with university policy and campus business practices; refer to UC Policy G-28 (link is external)